Tenant information form (for owners who lease)

Sep 10, 2024

Owners who lease their unit fill this out for management: tenants, pets, vehicles, lease term.

Transcribed for readability and search. Page markers refer to the recorded PDF. If this text and the recorded instrument differ, the recorded instrument controls.

Essex Association Management, L.P. 1512 Crescent Drive, Suite 112 Carrollton, TX 75006 P: 972-428-2030 F: 469-342-8205 www.essexhoa.com

OWNER/TENANT INFORMATION SHEET

Community Name:__________________________________________________________________ Please complete and return the requested information so we can better assist you.

Property Address: ____________________________________________________________________ Property Owner's Name: ______________________________________________________________ Property Owner's Mailing Address:_______________________________________________________ City: __________________________ State: ________________ Zip: ___________________________ Property Owner's Phone #: ____________________________________________________________ Property Owner's Email Address: ________________________________________________________ Owner/tenants represent the following information as true and correct and consent to further inquiry. Persons who will occupy the above rental address - Primary Tenant(s) Name(s): ___________________________ _________________________________ Tenant's email address: _______________________________ _________________________________ Tenant's Phone #: ___________________________________ _________________________________ Tenant's Prior Address ________________________________________________________________

use this line if primary tenants have different prior addresses

1 Name all other persons who will occupy the property -

Name: __________________________________ Relationship: ___________________Age: _________

Pets -

Name:_____________ Type of animal:_____________ Breed:______Weight:

Name:_____________ Type of animal:______________ Breed:________________ Weight:__________

Vehicles to be parked on the premises -

Make:_______ Model:_______ Year:________ License Plate:__________ State Registered___________

No more than the maximum number of vehicles listed in the CCR's are allowed. Vehicles should utilize the garage and driveway for parking of all vehicles.

Owner(s) Address where approved application can be sent:____________________________________ City __________________, State ______________, Zip _____________

Property Owners, please complete the following if applicable:

Will the Tenant Require Pool Key Access? YES NO # of Keys required: _____________

(Agent will not release pool key directly to Tenant unless Owner signs Pool Key Request/Release Form. Tenants may not request

pool keys or replacements)

Will you require additional/replacement keys? YES NO # of Keys required: ____

Please keep in mind that all previous keys issued for this address can be used for reactivation. If you have an existing pool key, that key can be issued to the tenant. If it has been deactivated, you may email poolkeys@essexhoa.com for assistance or select "pool" in the drop down menu from the Association's website. If you need a replacement key or want additional pool keys, your community requires a $25 fee per key which must be paid in advance. Upon request, the Association may charge your account for the costs of pool keys however, prompt payment must be made to avoid having the keys deactivated.

2 Length of the Lease _______ Years Months

Start Date of the Lease: ___________________ Expiration Date of the Lease: _________________

I (We) the Tenant(s), have received a copy of all documents including the declaration (CC&R's), bylaws, and any applicable policies or rules and regulations and I (We) have read, understand, and agree to abide by all the conditions and terms therein and all reasonable rules and regulations enacted hereafter officially by the association.

I (We) the Tenant(s) understand that non-compliance of any Rule and/or Regulation is grounds for the Landlord to exercise eviction as set forth in the lease/rental agreement.

Tenant(s) Signature(s)

Signature Print Name Date

OWNERS:

By checking this box, you agree to our Email Registration Policy. The email you provided will be registered as your contact email to receive all Assocation communications. All notices of Annual, Board, Special Meetings of members of the association and community notices, will be sent out via email to the email address you provide on this form.

Required Document List -

Owner is subject to all financial obligations to the Association including, but not limited to, maintenance fees, late charges, special assessments, legal fees, and application fees.
Owners leasing their units must supply the following information to the Board and/or its managing agent no later than the commencement of the lease as follows: a sample copy of the lease agreement signed by your tenants, this form fully completed and other information deemed necessary by the Board.
A receipt must be signed by the Owner and the Tenant(s) and provided to the Agent for review and approval by the Board. The receipt must acknowledge the tenant has received a copy of the above mentioned documents and will abide by the Rules & Regulations. The receipt and any related documents viewed by the Tenants must be included as an addendum an addendum to the lease agreement. Owner must acknowledge that failure by the tenant to comply with the Association's documents and rules as well as any federal or state law, or local ordinance is deemed a default under the lease. When the Association notifies the owner of his tenant's violation, the Owner will

3 promptly obtain his tenant's compliance or exercise his rights as a landlord for the tenant's breach of lease. If violations continue or are repeated, and/or the Landlord is unwilling, unable, or unavailable to obtain his tenant's compliance, the Association has the power and right to pursue remedies of a landlord under the lease and state law.

By signing this agreement, the owner agrees to the following: � Owner(s) is in good standing and is not delinquent in assessments. � Owner(s) acknowledges and agrees that tenants are bound by, and must comply with, the Declaration of Covenants, Conditions and Restrictions (CC&R's) for the Association, Bylaws, Articles, and all adopted or promulgated rules and/or policies of this Association. � All units are private single-family residences not to be occupied by more than (1) family unit. � No Aggressive breed of dog or animal is allowed. � No Lease Agreement shall be renewed without notifying the Managing Agent at least (30) days in advance. � The Owner agrees to remove, at the Owner's sole expense, by legal means if necessary, all tenants that do no comply with the CC&R's and other policies adopted by the Assocation. Tenants committing criminal acts or continually causing a nuisance within the community shall be removed by the Owner upon written request from the Association.

Owner(s) Signature(s)

Signature Print Name Date

The Following Section is for office use only: Rental Application Approved?_________Yes ________No

Board Member Signature Print Name Date

Approval mailed to Applicant on //__ 4